Customer-to-fulfillment workflow
Stop rebuilding the same job at every handoff.
Vendinav keeps the customer request, RFQs, private Vendor quotes, internal decisions, scheduled work, and fulfillment connected—without replacing the systems you already use.
No more reconstructing the job from inboxes, spreadsheets, messages, and disconnected calendars.
Built by a procurement operator after six years inside this workflow.
Connected procurement and coordination software—the coordination layer for the handoffs around that work.
Familiar failure
The customer request starts in somebody’s inbox.
Procurement rebuilds the details before requesting quotes.
The chosen quote gets rebuilt again for scheduling and fulfillment.
Vendinav preserves the context between every handoff.
The real product
One request. Multiple private quotes. One connected job.
Every job eventually becomes scheduled work. Vendinav keeps everything before and after that handoff connected.
Step 1 of 10 · See the operating context
Calendar overview
The sample Job, its RFQs, and upcoming work share the same operational calendar.
Company / Procurementtour, step 1 of 10: Calendar overview
Product actions are read-only here. Date selection, tour navigation, and sample work tiles change only local browser state and never create or update data. Use Alt + Left/Right Arrow to move between steps.
The work already happens. Vendinav removes the reconstruction.
Before
- Customer context in email
- RFQ status in a spreadsheet
- Vendor questions in separate threads
- Internal decisions in messaging
- Schedules and fulfillment somewhere else
With Vendinav
- One request becomes one connected operational record
- Each Vendor receives a private work lane
- Quotes and revisions remain attached to the decision
- Accepted Work carries context into execution
- Fulfillment returns to the customer workflow
Internal Company Communication
Why pay for another conversation tool disconnected from the work?
Vendinav gives your Company direct messages and group conversations inside the same system where the work happens. Chat normally when no record is needed—or link a Job, RFQ, room, Accepted Work item, or fulfillment update directly to your coworkers.
No copy-pasting. No rebuilding context. No re-explaining the work.
Company conversations
Direct messages and groups for everyday internal coordination—even when no specific work record is attached.
Work-linked conversations
Use Share with Team or Ask User to bring the actual record into the conversation and return to it without reconstructing the request.
Internal conversations remain Company-private. Customer Rooms, Vendor Rooms, and Support stay separate. Company seats are unlimited with no per-seat pricing, and internal messages do not consume procurement rooms.
Internal Company Communication
Talk normally—or bring the work into the conversation.
Sample Operations Coordinator
Direct conversation · Company internal
Two sides, one chain
Company / Procurement
Coordinate the request, source privately, decide, schedule, and update the customer.
Vendor
Receive the scoped RFQ, ask questions, quote privately, and continue into accepted work without adopting another full portal.
Truthful proof
Real workflow evidence, no borrowed credibility.
- The walkthrough renders authentic product presentation components, not screenshots or concept art.
- Private Vendor Rooms keep competing Vendor conversations, files, and pricing separate.
- Vendinav is live product built by a procurement operator after six years inside this workflow.
- Vendinav fits around ERP, CRM, accounting, inbox, scheduling, and existing Vendor relationships.
Start after approval
Two months of Premium at $0. No card required. Free continues automatically.
Each of the first two Company-creation-anchored monthly periods includes 600 rooms. Then the current Free plan provides 150 rooms per Company-anniversary month. Unlimited Jobs and RFQs remain available throughout, with no subscription and no automatic conversion to paid.
Questions before you bring the first job
Does Vendinav replace our ERP or CRM?
No. Vendinav connects the coordination record around customer requests, procurement, decisions, and execution while your existing systems remain in place. No ERP or CRM required. See how the workflow fits together.
Do Vendors need full accounts?
No. An invited Vendor can participate in its secure private RFQ room without adopting a full Vendinav account. Read the Vendor workflow.
Can Vendors see one another?
No. Each Vendor response lane is private from competing Vendors, including its conversation, files, revisions, and pricing. Review privacy boundaries.
Does Vendinav choose Vendors or process the underlying transaction?
No. The Buyer chooses, and Vendinav does not rank Vendors, purchase autonomously, hold the underlying business funds, or take a percentage of the transaction. Review the payment boundary.
Can we start with one real project?
Yes. Request a guided setup and bring one representative Job so the reviewed onboarding can begin from work your team already recognizes. Request a guided setup.
What happens after the Premium offer?
The permanent Free plan takes over automatically unless paid Premium is active. Existing work remains, and the offer does not pause, restart, or extend. Read the complete offer.
Is access reviewed?
Yes. The current Start free path is an access request. The offer begins only after approval creates the Company, not when the form is submitted. Open the access request.
Bring us one messy job. We'll help you connect it.
Request reviewed access for a guided setup, or walk both sides of the sample workflow first.
A work reference does not grant access when shared with the internal team; each recipient keeps independently evaluated authority.