Connected procurement and coordination
Vendinav is connected procurement and coordination software: a shared operating layer for requests, Jobs, RFQs, Vendors, quotes, internal teams, fulfillment, and Calendar without replacing your ERP, CRM, accounting, inbox, or scheduling systems. It is free at $0, with no trial clock and no time limit. The Free plan includes the complete connected workflow, Unlimited Jobs and RFQs, and up to 150 rooms per UTC calendar month; Optional paid subscriptions add additional capacity. Bring suppliers you trust, source from the broader Vendinav Vendor network, or invite anyone new by secure link.
One operating record
Context stays connected
Human attention is expensive
Engineering consultants, design-build teams, estimators, and operations teams should not spend their best hours reconstructing the same request across calls, inboxes, and spreadsheets.
The manual loop
Create the RFQ once. Send it to the Vendors you choose. Keep the responses organized around the same work.
What could your team be doing with those hours instead?
Participation without portal adoption
A secure email link brings each outside participant to the room meant for them. They can do the work now; an account is optional.
Vendor participation
Vendors can respond through a secure link without creating an account. They can review the RFQ, exchange messages and files, submit a quote, and update fulfillment after acceptance.
Customer participation
Customers can use a secure customer room without creating an account. They can provide the request, files, messages, and quote feedback while your internal sourcing stays private.
Private rooms by design
The Buyer sees the connected sourcing record. Each Vendor sees only the room opened with that Vendor, and the customer sees only the customer-facing room.
RFQ
Vendor Room A
Quote received
Vendor Room B
Quote received
Vendor Room C
Quote received
Vendor A never shares Vendor B's conversation, files, or pricing.
Customer-visible
Request, customer messages, customer files, and the customer quote.
Internal sourcing
Jobs, supplier RFQs, private Vendor rooms, supplier quotes, and supplier pricing.
Your customer cannot see the supplier RFQs, rooms, quotes, or pricing behind the response.
Multi-location operations
Run multiple shops, branches, offices, or operating Locations from one Vendinav Company. Locations are peer operating units, so each operation keeps its own identity without forcing one shop above the others.
Company Admins retain Company-wide visibility, while Members see the operational Calendar for their assigned Location. Admins can route an RFQ between peer Locations without copying the work or changing its delivery/work address. For Vendor companies, each Vendor Location can maintain its own Storefront and service territory.
A Location Storefront can present that operation's category, specialties, hours, contact details, and business identity. Company Admins also maintain a Company-managed employee business Role catalog so names appear with consistent job-title context. Those business Roles help people understand who they're working with; they do not define permissions.
Add as many Locations as your operation needs. Unlimited Company Locations and unlimited seats do not consume room capacity.
Unlimited Company seats
Bring the estimators, project managers, purchasing teams, operations staff, engineers, and other employees who coordinate the work.
No per-employee charge
We don't charge per employee. Add the whole team without buying another seat for every person.
The Vendinav Vendor network
Import the suppliers your company already works with and keep those relationships ready for future RFQs. When you need something outside your list, source from approved Vendors already available across the Vendinav network. If the right Vendor still isn't there, invite one directly through a secure RFQ link.
Stop rebuilding a Vendor list from scratch every time a new category appears.
Local Vendor sourcing
Vendor Navigator can source around the RFQ's actual delivery / work address. Choose 25, 50, 100, or 250 miles—or Any distance when the work calls for it.
Vendors define how far each operating Location serves. Buyers choose how far to source. Vendors choose how far they serve. Vendinav connects the overlap.
Your Vendors
Start with who you already trust. Import and favorite the suppliers your company already uses so they are ready when the next requirement appears.
Vendinav Network
Source beyond your own list. Search approved, active Vendors already available across the Vendinav network by name or category.
Upload New Vendors
Upload new Vendors through the list system. After review, accepted Vendors are added and favorited to your Vendor list so they are ready for future sourcing.
One private sourcing workflow
Sourcing a new category?
Search the Vendinav network first. If the category isn't covered yet, invite the Vendor you want.
Already have a Vendor list?
Bring it with you. Vendinav reviews the uploaded list and adds accepted Vendors to your Company Vendor list so your team starts with the relationships it already uses—and can source beyond them.
Shared Vendor discovery does not expose another company's private conversations, quotes, notes, or pricing.
Internal team coordination
Keep Company conversations connected to the Customer Rooms, Jobs, RFQs, Vendor Rooms, Accepted Work, and fulfillment your team is already coordinating. Share the work itself instead of sending screenshots, forwarding email chains, or explaining where the record lives.
Ask User
On supported work with a current responsible teammate, Ask User opens or reuses the appropriate internal conversation and carries that work into it. If no active responsible teammate is assigned, Ask User is unavailable. Vendinav does not guess who should receive the question.
Share with Team
Send the current Customer Room, Job, RFQ, Vendor Room, Accepted Work, or fulfillment reference to an authorized coworker or existing internal group. A work reference doesn't grant access the recipient does not already have. Each person in a group is authorized independently before they can open the referenced work.
Internal stays internal
Internal team conversations stay internal even when they reference a Customer Room or Vendor Room. Customers and Vendors do not join that Company conversation, and internal messages are not mirrored into the external room.
Unlimited seats
Bring the whole Company team without per-seat pricing.
Company Messenger is included
Internal Company Messenger does not consume procurement rooms.
Capacity follows external work
You pay for room capacity—not headcount.
Attention, not another inbox
You shouldn’t have to stare at a dashboard waiting for someone to respond. When important activity happens, Vendinav surfaces it in-product and can send targeted email updates to the right participant—bringing them back to the exact room or record when it needs attention.
In-product notification + targeted email → exact room or record
New RFQ
New work is surfaced immediately, and the Vendor can be notified by email when the workflow requires their attention.
New question or message
When a Vendor or customer replies, Vendinav can bring the right participant back to the exact private room instead of making them repeatedly check the dashboard.
Quote needs attention
When quote activity changes the next action, Vendinav surfaces it for the Buyer and can bring them back to the relevant Vendor room.
Customer replied
Customer activity returns the sourcing team to the connected customer room while private supplier work stays separate.
Material update · email
Accepted Work and fulfillment changes stay connected to the record, with targeted email updates when the external participant needs to know something changed.
Tracking: 1Z…
Open Accepted Work → Fulfillment
Vendinav coordinates the waiting so your team can spend its time doing the work.
One product, two starting points
Start with a direct purchasing need or with work promised to a customer. Both directions use the same connected records and private boundaries.
Internal procurement
Start with a Job, issue focused RFQs, invite the right Vendors, compare quotes, and keep the accepted work with the original requirement.
Customer-originated work
Start in the customer room, create the linked Job and RFQs, review the sourcing details, then prepare or update the customer quote in the original room.
After the decision
Accepted Work carries the decision into fulfillment, status, tracking, completion, and the calendar instead of leaving the outcome buried in a quote.
Decision
Quote accepted
Operational record
Accepted Work
Continuity
Calendar + completion
Record status or tracking against the accepted scope, then keep required dates and completion visible on the Calendar.
Your deal stays your deal
Vendinav coordinates the request, conversations, quotes, decisions, Accepted Work, and fulfillment. Payment for the underlying goods or services happens directly between the businesses involved, outside Vendinav, using the payment terms and methods they agree on.
Vendinav does not hold the underlying transaction funds while the businesses wait for a marketplace payout or release.
Vendinav does not take a percentage of the underlying payment between the businesses doing the work. Vendinav's own plan pricing is separate from the commercial transaction between businesses.
The businesses involved determine their own payment terms, payment method, invoicing arrangements, and commercial obligations directly with each other.
Vendinav
Requests, rooms, quotes, decisions, Accepted Work, and fulfillment stay connected in the workflow.
Underlying commercial transaction
Vendinav does not process the underlying business-to-business transaction.
Your money stays between you and your customer or Vendor. As it should.
Free and Premium
Free includes the complete connected procurement and coordination workflow. Optional Premium subscriptions add room capacity without changing the core product.
Free
$0
Free plan — no trial clock
No time limit
Premium
$249.99/month
More room capacity
Ongoing while subscribed
Free, explained plainly
Vendinav Free is not a hidden credit-card trial. Use the current monthly room capacity on real work. If you use it all, existing work stays intact; only another room-consuming external conversation waits until the next Free monthly reset or a Premium upgrade. Upgrade when you need more. Stay Free when you don't.
Upgrade when you need more. Downgrade when you don't. Returning from Premium to Free preserves your existing Jobs, RFQs, rooms, Vendors, files, history, roles, and settings. If current-period usage is already over Free capacity, only another external room is blocked until the next Free monthly reset or a Premium upgrade.
A room is one external quotation relationship between your company and a Vendor or customer. Jobs and RFQs do not consume room capacity.
Plan features, limits, and availability may change prospectively. Material changes will be communicated in accordance with the Terms. No retroactive charges.
Straight answers
The product boundaries are deliberate: private participation, connected internal records, and a permanent Free plan with a clear capacity limit.
No. Vendinav is a coordination layer that works alongside your existing ERP, CRM, accounting, inbox, estimating, and scheduling systems. You do not have to replace them to start.
No. Starting on Free requires no credit card, no implementation fee, no mandatory implementation project, and no annual contract or paid commitment. Submit the Company application; Vendinav reviews it before creating the account.
No. A Vendor can open the secure invitation link, use the private RFQ room, exchange messages and files, quote, and update Accepted Work without creating an account.
No. Where the secure customer-room workflow is used, a customer can open the link, provide the request, exchange messages and files, and interact with the customer quote without becoming a full Vendinav user.
Yes. Each invited Vendor receives a separate room for that RFQ. A Vendor cannot see another Vendor's messages, files, quote revisions, or pricing.
No. The customer room and internal sourcing are separate visibility lanes. Supplier RFQs, Vendor rooms, quotes, and pricing remain internal.
Yes. Your list can be cleaned, normalized, categorized, deduplicated, and loaded into the company network you use for invitations and sourcing.
Yes. Add unlimited Company Locations and run multiple shops, branches, or offices in one Company. Locations are peers, no Main or Primary Location is required, Company Admins retain Company-wide visibility, and Members see the operational Calendar for their assigned Location.
Yes. A Company Admin can route an RFQ to another active Location in the same Company. The RFQ remains the same connected record, consumes no additional room, and keeps its delivery/work address and Vendor sourcing origin unchanged.
Yes. Authorized Company users can keep private Vendor intelligence such as a pinned summary, ratings, relationship status, tags, and internal notes. The Vendor, customers, anonymous visitors, and other Companies cannot see that private Company context.
Yes. Each Vendor Location can represent its own operation with its Storefront, category, specialties, hours, contact details, and service territory while remaining part of the same Company.
Vendor Navigator uses the RFQ delivery / work address as the sourcing origin. Buyers can choose 25, 50, 100, or 250 miles, or Any distance, while Vendor Locations define how far they serve.
No. Vendinav includes unlimited Company seats with no per-employee price. Internal Company Messenger does not consume procurement rooms; commercial capacity is based on external quotation rooms, not headcount.
On supported work with a current responsible teammate, Ask User opens or reuses the appropriate internal conversation with that work attached. If no active responsible teammate is assigned, Ask User is unavailable and Vendinav does not guess a recipient.
Share with Team can carry a Customer Room, Job, RFQ, Vendor Room, Accepted Work, or fulfillment reference to an authorized coworker or internal group. The reference does not grant access, and every group participant's work authority is evaluated independently.
No. Internal Company conversations remain internal even when they reference a Customer Room or Vendor Room. Internal messages are not mirrored into the external room.
A room is one external quotation relationship between your company and one Vendor or customer. Jobs and RFQs do not consume room capacity.
Free has a monthly room allowance rather than a hidden trial clock. When the allowance is used, existing work stays intact and only another external room is blocked until the next Free monthly reset or a Premium upgrade.
Your existing Jobs, RFQs, rooms, Vendors, files, history, roles, and settings are preserved. If current-period usage is already above Free capacity, only another external room is blocked until the next Free monthly reset or a Premium upgrade.
The selected outcome becomes Accepted Work. Its relevant fulfillment mode, status or tracking, dates, and completion remain connected to the original requirement and Calendar handoff.
No. Vendinav does not take a percentage of the underlying commercial transaction between businesses. Payment for the goods or services happens directly between the parties outside Vendinav. Vendinav's own subscription or platform pricing is separate.
No. Vendinav coordinates the workflow around requests, quotes, Accepted Work, and fulfillment, but it does not hold the underlying transaction funds in escrow. The businesses handle payment directly according to their own agreement.
Yes. Vendinav surfaces important activity through in-product notifications and can send targeted email updates for eligible workflow activity, bringing the right participant back to the exact room or record.
No. You do not need to keep the dashboard open. Vendinav surfaces activity in-product and can send targeted email updates for eligible workflow activity, bringing you back to the relevant room or record when it needs attention.
Use the permanent Free plan to connect the request, private rooms, quotes, Accepted Work, and fulfillment—then add capacity when your operation needs it.
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