How it works
How Vendinav connects requests, sourcing, decisions, and scheduled work
Vendinav connects a customer request or internal requirement to a Job, focused RFQs, private Vendor rooms, quotes, Accepted Work, fulfillment, and the Calendar. People retain control of sourcing and purchasing decisions while the operational context stays connected.
Start from either side of the work
Direct procurement can begin with an internal requirement. A team captures the Job context, defines the required scope, and prepares focused RFQs for the Vendors it chooses.
Customer-originated work begins in a separate customer room. The customer request can become a linked Job and supplier RFQs, while the customer-facing conversation remains separate from internal supplier sourcing and pricing.
Choose Vendors from three practical sources
A Company can invite existing Vendors, the Vendinav Vendor network, or a new Vendor invited by secure link. All three sources converge into the same private RFQ workflow, so finding a new option does not create a disconnected process.
Shared discovery is based on public-facing Vendor identity and category information. It does not reveal another Company's private conversations, quotes, notes, pricing, RFQ history, or sourcing behavior.
Give every Vendor a separate private room
One RFQ can be sent to multiple Vendors. Each selected Vendor receives its own private room for the relevant scope, messages, files, quote details, and revisions. Competing Vendors do not share a combined thread or see one another's commercial response.
An invited Vendor can participate through the secure room without a full Vendinav account. That keeps the response focused on the work instead of forcing broad portal adoption before the Vendor can answer.
Do external participants need full Vendinav accounts?
No. Vendors and customers can use the appropriate secure room for the request without creating a full account. A Company account is used for broader ongoing Vendinav operation.
Compare quotes while preserving decision context
Itemized quote information stays connected to the RFQ and private Vendor conversation that produced it. The Buyer can review the available responses with the scope, questions, files, and revisions still in view.
Vendinav does not rank or endorse Vendors and does not make the purchasing decision. The Buyer decides which quote, if any, moves forward.
Coordinate the team around the same current work
Internal Company Messenger keeps direct and group conversations inside the Company while the team coordinates the Customer Rooms, Jobs, RFQs, Vendor Rooms, Accepted Work, and fulfillment already in Vendinav. Internal conversation does not replace the customer-facing or Vendor-facing room.
Direct and group conversations include read and unread attention, typing presence, Seen receipts, message editing, and reactions, with messages up to 4,000 characters.
On supported work with a current responsible teammate, Ask User opens or reuses the appropriate internal conversation and carries the work into it. If no active responsible teammate is assigned, Ask User is unavailable and Vendinav does not guess a recipient. Share with Team can carry the work into a direct conversation or existing group, but the reference does not grant access the recipient does not already have.
Can a work reference give a coworker new access?
No. Each recipient keeps their existing authority. Internal Company messages also stay internal rather than being copied into a Customer Room or Vendor Room.
Carry the selected outcome into fulfillment and the Calendar
When a quote is accepted, the selected outcome becomes Accepted Work. Relevant fulfillment mode, status, tracking, dates, and completion remain connected to the original Job and RFQ instead of disappearing into a separate email chain.
The Calendar makes the dates produced by the workflow visible. It is an operational Location Calendar: Members see RFQs owned by their assigned Location, while Company Admins can view the Company-wide Calendar or one Location. An Admin can route an RFQ to another active peer Location without creating a copy; its delivery/work address stays unchanged, and its connected rooms remain unchanged. The Calendar is not a replacement for the Company's accounting, ERP, CRM, or other business systems.
What happens after a Buyer accepts a quote?
The selected quote becomes Accepted Work, and its fulfillment and Calendar context stays attached to the request that produced the decision.
Keep the commercial relationship direct
Vendinav coordinates requests, rooms, quotes, decisions, Accepted Work, and fulfillment. Payment for the underlying goods or services occurs directly between the businesses outside Vendinav under the terms they agree on.
Vendinav does not hold the underlying funds in escrow or take a percentage of that transaction. Vendinav's own plan pricing is separate from the commercial relationship between the businesses.
Continue exploring Vendinav
Start with one connected request
Use the Free plan to connect a requirement, selected Vendors, private rooms, quotes, Accepted Work, and fulfillment without replacing the systems your Company already uses.